Board Meetings

Twelve (12) Public Board of Trustees meetings will be held throughout the 2021-2022 school year. Please see below schedule for dates and times. Most meetings are held at the Centre for Education.

Parkland School Division Centre for Education
4603-48 Street
Stony Plain, AB  T7Z 2A8

Upcoming Meeting

  • October 29, 2021 - (Virtual) Organizational Meeting - 9am (Off-Site)
  • October 29, 2021 - (Virtual) Regular Meeting - 10am (Off-Site)

The Organizational and Regular Meetings to be held October 29, 2021, will be live-streamed for public viewing at: https://www.youtube.com/watch?v=SIVgqIgVb8Q

Questions for the Board to answer during the Public Question Period may be emailed to Board@psd.ca, prior to the meeting start time.

2021-2022 Meeting Dates

  • September 7, 2021 - Special Meeting - 6pm
  • September 14, 2021 - 6pm
  • October 29, 2021 - Organizational Meeting - 9am (Off-Site)
  • October 29, 2021 - Regular Meeting - 10am (Off-Site)
  • November 30, 2021 - 9am *
  • December 14, 2021 - 9am *
  • January 18, 2022 - 9am *
  • February 8, 2022 - 9am *
  • March 8, 2022 - 9am *
  • April 12, 2022 - 9am *
  • May 24, 2022 - 9am *
  • June 21, 2022 - Organizational Meeting - 9am *
  • June 21, 2022 - Regular Meeting - 10am *

* Meetings after October 29, 2021 are tentative until approved by the Board at the October 29, 2021 Organizational Meeting.

Board Meeting Archive

Meeting dates, agendas and minutes for upcoming and past meetings are archived below.

2021-2022 Meeting Dates, Agendas & Minutes

9:00 AM - 10:00 AM Off-Site

Our Vision:

Our students possess the confidence, resilience, insight and skills required to thrive in, and positively impact, the world.

Friday, October 29, 2021 - 9am

LIVE-STREAM: https://www.youtube.com/watch?v=SIVgqIgVb8Q

A G E N D A

1.      CALL TO ORDER AT 9AM

1.1    Treaty 6 Acknowledgement
1.2    National Anthem        

Secretary-Treasurer, Associate Superintendent McFadyen (Education Act - Board Procedures Regulation 82 (1))


2.      ACCEPTANCE OF AGENDA

Recommendation:  That the Board of Trustees accepts the Organizational Meeting Agenda of October 29, 2021, as presented.


3.      ELECTION PROCEDURES

3.1    Ballot Vote

Recommendation:  That the elections of Chairperson and Vice-Chairperson be held electronically, by secret ballot.


3.2    Appointment of Scrutineers

Recommendation:  That Mr. Johnston and Mr. Francis be appointed as scrutineers.


3.3    Election by Simple Majority

         (Chairperson, Vice-Chairperson)

Recommendation:  That the Board of Trustees elect the Chairperson and Vice-Chairperson by simple majority of the Trustees present.

In the event that three (3) or more Trustees are vying for the position, the candidate with the lowest number of votes will be removed from the electronic ballot if a simple majority is not achieved in the first vote.  If there is a tie for the lowest vote, a simple majority vote of the candidates with the lowest number of votes will be held to determine who remains in the voting.  If a tie remains after the subsequent vote the names are written on individual sheets of paper, placed into a receptacle and a scrutineer draws the name of the candidate said to win a majority.  A new vote will be taken with the remaining candidates until a majority of the Trustees vote for one candidate.

If only two candidates are bying for the position, in case of a tie after three (3) rounds of voting, the names are written on individual sheets of paper, placed into a receptacle and a scrutineer draws the name of the candidate said to win a majority.


3.4    Appointment of Committees

Recommendation:  That if more members are nominated to a committee or agency that there are positions available, an election, by secret ballot, shall be held electronically, and further, those candidates receiving the largest number of votes shall be declared elected.


4.      ELECTION OF CHAIRPERSON

4.1    Nominations (three (3) calls for nominations)

4.2    Nominations Cease

Recommendation:  That nominations for the position of Board Chairperson, cease.

4.3    Vote and Declaration of Winner

4.4    Oath of Office


5.      ELECTION OF VICE-CHAIRPERSON

5.1    Nominations (three (3) calls for nominations)

5.2    Nominations Cease

Recommendation:  That nominations for the position of Board Vice-Chairperson, cease.


5.3    Vote and Declaration of Winner

5.4    Oath of Office


6.      APPOINTMENT OF BOARD REPRESENTATIVES TO COMMITTEES AND AGENCIES

6.1    Alberta School Boards Association (ASBA), Zone 2/3 (two (2) representatives)

6.2    Alberta Teachers' Association (ATA) Labour Relations (three (3) representatives)

6.3    Audit Committee (three (3) representatives)

6.4    Benefit Plan Advisory Committee (one (1) representative)

6.5    Central Alberta Associationof Municipal and School Employees (CAAMSE) Labour Relations (three (3) representatives)

6.6    Council of School Councils (COSC) (one (1) representative)

6.7    International Union of Operating Engineers (IUOE) Labour Relations
         (three (3) respresentatives)

6.8    Public School Boards' Association of Alberta (PSBAA) Council (two (2) representatives)

6.9    Rural Caucus of Alberta School Boards (RCASB) (one (1) representative)

6.10  Spruce Grove Joint Use Committee (one (1) representative)

6.11  Stony Plain Joint Use Committee (one (1) representative)

6.12  Teacher Board Advisory Committee (TBAC) (three (3) representatives)

6.13  Teachers' Employer Bargaining Association (TEBA) (one (1) representative)


7.      DESTRUCTION OF VOTING RECORD

Recommendation:  That the Board of Trustees authorizes the destruction of any electronic or written voting record of ballots cast during the Organizational Meeting of October 29, 2021.


8.      REMUNERATION SCHEDULE - BOARD POLICY 7: APPENDIX 7.3


9.      ESTABLISHMENT OF 2021-2022 MEETING DATES


10.    BOARD ANNUAL WORK PLAN 2021-2022


11.    TRUSTEE DISCLOSURE STATEMENT


12.    ADJOURNMENT

Parkland School Division - Where the world opens up

10:00 AM Off-Site

Our Vision:

Our students possess the confidence, resilience, insight and skills required to thrive in, and positively impact, the world.

Friday, October 29, 2021 - 10am

LIVE-STREAM: https://www.youtube.com/watch?v=SIVgqIgVb8Q


Questions for the Board to answer during the Public Question Period may be emailed to Board@psd.ca, prior to the meeting start time.


A G E N D A

1.      CALL TO ORDER AT 10AM

1.1     Treaty 6 Acknowledgement
1.2     National Anthem        
1.3     Personal Reflection
1.4     Announcements
1.5     Changes to the Agenda
1.6     Approval of the Agenda  


2.      APPROVAL OF MINUTES

2.1     Regular Meeting of September 14, 2021


3.      BUSINESS ARISING FROM THE MINUTES


4.      DELEGATION / PRESENTATION


5.      BOARD CHAIR REPORT 


6.      SUPERINTENDENT REPORT


Recess Period / Public Question Period


7.      ACTION ITEMS

7.1     Modular Submission Request


8.      ADMINISTRATION REPORTS

8.1     2021-2022 Enrolment Report


9.      TRUSTEE REPORTS

9.1     Audit Committee 
9.2     Benefits Committee
9.3     Governance & Planning Session
9.4     Public School Boards' Association of Alberta
9.5     Alberta School Boards Association
9.6     Chamber of Commerce


10.    FUTURE BUSINESS

10.1  Meeting Dates

Board - Open to the Public:

  • Nov 30, 2021 - Regular Board Meeting 9am, Virtual & Live-Streamed
  • Dec 14, 2021 - Regular Board Meeting 9am, Virtual & Live-Streamed

Committees - Closed to the Public:

  • Nov 02, 2021 - Teacher Board Advisory Committee Meeting 4:15pm, Virtual
  • Nov 22, 2021 - Audit Committee Meeting 1pm, Virtual
  • Nov 23, 2021 - Governance & Planning Session 9am, Virtual (full-day)
  • Dec 01, 2021 - Benefits Committee Meeting 3:30pm, Virtual  
  • Dec 14, 2021 - Governance & Planning Session 1pm, Virtual (afternoon only)

Other:

  • Nov 02, 2021 - Council of School Councils Meeting 7pm, Virtual

10.2   Notice of Motion
10.3   Topics for Future Agendas
10.4   Requests for Information  
10.5   Responses to Requests for Information


11.    IN-CAMERA


12.    ACTION IN RESPONSE TO IN-CAMERA


13.    ADJOURNMENT


Parkland School Division - Where the world opens up

6:00 PM Parkland School Division Centre for Education

Our Vision:

Our students possess the confidence, resilience, insight and skills required to thrive in, and positively impact, the world.

Tuesday, September 14, 2021 - 6pm
Parkland School Division Centre for Education
4603 - 48 Street, Stony Plain, AB

 

This meeting will be held virtually.   
To listen live, please phone prior to 6pm at: (CA) +1 289-317-9072  PIN: 358 837 498#
   ** Long distance charges may apply:  to avoid charges, please register in advance to be phoned into
       the meeting by emailing Board@psd.ca

A G E N D A

1.    Call to Order at 6pm

        1.1     National Anthem
        1.2     Personal Reflection        
        1.3     Treaty 6 Acknowledgement
        1.4     Announcements
        1.5     Changes to the Agenda  
        1.6     Approval of the Agenda

2.    Approval of Minutes

        2.1     Regular Meeting of June 15, 2021
        2.2     Special Meeting of September 7, 2021

3.    Business Arising From the Minutes

4.    Delegation/Presentation

5.    Board Chair Report

Recess Period / Public Question Period

6.    Superintendent Report   

7.    Action Items

       7.1     Revised Board Policy 8: Board Committees
       7.2     Board Legacy Document
       7.3     Request the Minister of Education to consider extending the timeline for implementation
                 of the Draft K-6 Curriculum
       7.4     Request the Minister of Education to consider rewriting the Draft K-6 Curriculum prior to beginning
                 the pilot process for integrating new curriculum content
       7.5     Direct the Board Chair to Advocate to the Government of Alberta to Immediately Reimplement
                 Identification and Contact Tracing in Alberta Schools
       7.6     Action for Board Advocacy

8.    Administration Reports

       8.1     2020-2021 Indigenous Education Report
       8.2     Facilities Summer Work Report
       8.3     Human Resources Report
       8.4     COVID Measures Survey Results

9.    Trustee Reports

       9.1    Governance and Planning Session
       9.2    Public School Boards' Association of Alberta
       9.3    Alberta School Boards Association of Alberta
       9.4    Chamber of Commerce

10.  Future Business

        10.1  Meeting Dates

Board - Open to the Public:

  • Oct 29, 2021 - Oranizational Meeting 9am, Off-Site Meeting (available online)
  • Oct 29, 2021 - Regular Board Meeting 10am, Off-Site Meeting (available online)

Committees - Closed to the Public:

  • Sep 15, 2021 - Audit Committee Meeting 1pm, Centre for Education
  • Sep 23, 2021 - Benefits Committee Meeting 3:15pm, Centre for Education
  • Sep 28, 2021 - Governance & Planning Session 9am, Centre for Education (full day)

By Invitation:

  • Oct 26, 2021 - Trustee Swearing-In Ceremony 6pm, Centre for Education

        10.2   Notice of Motion
        10.3   Topics for Future Agendas
        10.4   Requests for Information
        10.5   Responses to Requests for Information  

11.  In-Camera

12.  Action in Response to In-Camera

13.  Adjournment

Parkland School Division - Where the world opens up

6:00 PM Parkland School Division Centre for Education

Our Vision:

Our students possess the confidence, resilience, insight and skills required to thrive in, and positively impact, the world.

Tuesday, September 7, 2021 - 6pm
Parkland School Division Centre for Education
4603 - 48 Street, Stony Plain, AB


This meeting will be held virtually. 
To listen live, please phone prior to 6pm at: (CA) +1 778-727-8867  PIN: 470 197 273#
** Long distance charges may apply:  to avoid charges, please register to be phoned into the meeting by emailing Board@psd.ca


A G E N D A

1.    CALL TO ORDER

        1.1     National Anthem
        1.2     Personal Reflection        
        1.3     Treaty 6 Acknowledgement

2.    ADMINISTRATIVE REPORT

        2.1     COVID-19 Protocols in Schools

3.    CALL FOR QUESTIONS (via email: Board@psd.ca - submission deadline: end of recess)

R E C E S S  -  1 5  M I N U T E S

4.    RESPONSE TO QUESTIONS

5.    ACTION ITEM:

       5.1     Masking Protocol in Schools

MOTION:  That the Board approve the reimplementation of the 2020-2021 Parkland School Division Mask Protocol, amended to include K-12 students, as presented at the Special Board Meeting of September 7, 2021.  Further, this Mask Protocol will remain in place while a Provincial Masking Mandate is in effect.

6.    ADJOURNMENT

Parkland School Division - Where the world opens up

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