8.1: Appendix 8.1: Governance and Planning Committee Meeting Terms of Reference
Policy
Purpose:
1. The purpose of the Governance and Planning Committee is to provide an opportunity for all trustees to engage in dialogue.
Powers and Duties:
2. The Governance and Planning Committee engages in generative discussion on governance, strategic planning, advocacy, engagement and operational understanding.
Membership / Quorum:
3. Membership in the Governance and Planning Committee shall consist of the following:
3.1. The Board Chair shall chair the Governance and Planning Committee meeting.
3.2. All trustees with a quorum of four (4) trustees;
3.3. The Superintendent;
3.4. Other division personnel and resources as required; and
3.5. One (1) Recording Secretary.
Decision-Making Process:
4. No Board decisions are made during governance and planning sessions.
Meetings:
5. Meetings, or portions thereof, may be opened to the public as determined by the committee.
6. Those meetings, or portions thereof, not opened to the public shall be closed to the public.
7. Meetings shall be scheduled and held as required.