Appendix 3.1: Services Materials and Equipment Provided
Policy
Trustees shall be provided with the following services, materials and equipment while in office:
1. Reference Materials, including:
1.1. A Current copy of the Education Act, the Regulations and related documents;
1.2. A Board Policy Handbook and Administrative Procedures Manual if requested;
1.3. A copy of current Division documents, including:
1.3.1. The Budget;
1.3.2. The Capital Plan;
1.3.3. The current Education Plan;
1.3.4. The most recent Annual Education Results Report; and
1.3.5. Relevant Collective Agreements;
1.4. Audited Financial Statements;
1.5. Relevant school year and meeting calendars;
1.6. A current telephone listing of schools and principals;
1.7. Maps and directions to school sites;
1.8. A list of School Council officials; and
1.9. Any relevant information to agencies to which the Board belongs.
2. Communications/Public Relations, including:
2.1. Notification of significant media events;
2.2. Name tags, business cards and lapel pins;
2.3. Key messages as required; and
2.4. Individual and Board photographs.
3. Administrative Services through the Superintendent, including:
3.1. Access to interoffice mail;
3.2. Board specific conference registration, travel and accommodation arrangements;
3.3. Photocopying and related secretarial services as determined prudent by Board Chair; and
3.4. Coordination of events sponsored by the Board.
4. Communication Services and Device(s), including:
4.1. A PSD Gmail address (e-mail) and Google Drive access;
4.2. An electronic communication device (based on choices available) for Internet and/or cell phone use or appropriate account compensation (based on Division plan) as determined prudent by the Board; and
4.3. Technology support through PSD Technology Services as required.
Date Approved: March 2, 2021
Reviewed or Revised: March, 2021