Administrative Procedures

Form 880B: Weekly Pre-Trip Report

Transportation 880

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WEEKLY PRE-TRIP REPORT

PSD owned/leased weekly vehicle checklist for Facilities and Transportation vehicles. This report excludes buses as they are required to complete the Bus Pre-Trip Form PRIOR to each trip.

ANY DEFECTS RECTIFIED MUST HAVE PROOF OF COMPLETION ATTACHED 

 Visual inspect the exterior of vehicle for damage and fluid leaks 

 Check all fluid levels (oil, brake, clutch, coolant, transmission, windshield washer, power steering, hub oil levels) are within acceptable levels and add appropriate fluids as necessary 

 Check for frayed, broken drive belts and hoses along with broken fan blades 

 Check for broken and frayed electrical wires 

 Check for oil or coolant leaks on and around the engine, and in the engine compartment 

 Check the battery is secured and is not damaged 

 Ensure the general appearance in the engine compartment is in good order 

 

STARTING VEHICLE 

 Before starting the vehicle ensure all warning lights are functioning 

 After starting the engine ensure oil pressure warning light goes out / oil pressure gauge starts to rise 

 Ensure wiper / washers work correctly 

 Ensure horn is working 

 Ensure fuel level is sufficient for the day / operation of the vehicle 

 Ensure steering operates smoothly 

 Ensure all defrost / fans are functioning correctly 

 

OUTSIDE OF VEHICLE 

 Ensure headlights (high / low beam) are fully functional 

 Ensure signal, tail & brake lights are fully functional 

 Ensure hazard lights are fully functional 

 Ensure license plate is attached 

 Ensure the mirrors are attached and intact 

 Check & record any visible body damage (have witness record & sign if possible) 

 Ensure tires have adequate tread and side walls are not damaged 

 Check & record any damage to windows 

 

BEFORE OPERATION 

 Ensure all documentation (Insurance, Registration etc.) is in the vehicle 

 Ensure the vehicle is operable 

 Ensure brakes are checked / operating upon starting to drive vehicle 

 Ensure vehicle is tidy on the inside and all windows are unobstructed 

 Ensure any cargo / equipment is secured / tied down 

DATE: ________________ Name: ______________________ Signature: ___________________